Privacy Policy

At always by Sarah, your privacy is important to me. This Privacy Policy explains how I collect, use, store and protect your personal information when you visit my website, contact me or book a photography session with me.

Who I am

always by Sarah is a lifestyle photography business offering maternity, newborn and family photography across Huddersfield, Slaithwaite, West Yorkshire and surrounding areas.

For the purposes of UK data protection law, I am responsible for the personal information I collect about you. If you have any questions about this Privacy Policy or how your information is handled, please contact me at:

Email: hello@alwaysbysarah.co.uk 

Website: alwaysbysarah.co.uk

What information I collect

Depending on how you interact with me, I may collect the following information:

Your name
Your email address
Your telephone number
Your home address or photography session location
Information you provide when enquiring about or booking a session
Details about your family that are relevant to your photography session
Information about your photography preferences
Images and photographs taken during your session
Payment and booking information
Communications between us, including emails and messages
Website usage information, such as how you use my website, where this information is collected through cookies or analytics tools

I will only collect information that is relevant and necessary for providing my photography services and running my business.

How I use your information

I may use your personal information to:

Respond to your enquiries
Arrange and manage your photography session
Communicate with you before and after your session
Deliver your photographs and online gallery
Process payments
Provide customer support
Keep business and financial records
Improve my website and services
Send you information about offers, sessions or services where you have agreed to receive marketing communications
Meet my legal and accounting obligations

I will only use your information where there is a valid legal reason to do so.

Photography and images

As a photographer, creating and storing photographs is an important part of my service.

The images I take during your session may be stored securely and used to provide you with your final gallery and photographs.

I will always make it clear how photographs may be used beyond your private gallery. Where appropriate, I will ask for your permission before using identifiable images for purposes such as:

My website
Social media
Portfolio materials
Marketing and advertising
Printed promotional materials

You can discuss any concerns about the use of your images with me at any time.

Marketing

From time to time, I may send emails about photography sessions, special offers, mini sessions or other news from always by Sarah.

I will only send you marketing communications where you have agreed to receive them or where I am otherwise legally permitted to do so.

You can unsubscribe from marketing emails at any time by using the unsubscribe link in an email or by contacting me directly.

How I store and protect your information

I take reasonable steps to keep your personal information secure.

Your information may be stored using trusted third-party services that help me run my business, such as:

Website hosting providers
Online gallery providers
Email providers
Payment providers
Booking and administration systems
Analytics and website tools

I only use services that are necessary for running my business and take appropriate steps to ensure that your information is handled securely.

Sharing your information

I will not sell your personal information.

I may share limited information with trusted third-party service providers where necessary to provide my services or run my business. For example, this may include online gallery providers, payment processors, website providers or professional service providers such as accountants.

I may also share information where required to do so by law.

How long I keep your information

I will only keep your personal information for as long as reasonably necessary.

The length of time information is kept may depend on the type of information and the reason it was collected. For example, I may need to retain certain financial and business records for legal or tax purposes.

Photographs and galleries may also be retained for a reasonable period. While I take care to store images securely, I recommend that you download and back up your photographs once they have been delivered.

Cookies and website analytics

My website may use cookies and similar technologies to help it function properly and to understand how visitors use the website.

Cookies may collect information about your device, browser and website activity.

I may also use analytics tools to understand information such as:

How visitors find my website
Which pages are visited
How long visitors spend on the website
General information about how the website is used

You can control or disable cookies through your browser settings. Please note that disabling certain cookies may affect how some parts of the website function.

Your rights

Under UK data protection law, you have rights relating to your personal information. These may include the right to:

Access the personal information I hold about you
Ask me to correct inaccurate information
Ask me to delete certain information
Restrict how your information is used in certain circumstances
Object to certain types of processing
Withdraw consent where you have previously given it
Request a copy of your information

If you would like to exercise any of these rights, please contact me using the details above.

Children's information

As a family and newborn photographer, I may photograph and process information relating to children as part of providing my photography services.

I take the privacy of children seriously and will only collect and use information that is necessary for providing the agreed photography services.

A parent or legal guardian is responsible for providing relevant permissions and information when booking a session involving a child.

Changes to this Privacy Policy

I may update this Privacy Policy from time to time to reflect changes to my business, services or legal requirements.

The most recent version will always be available on my website.

Contact me

If you have any questions about this Privacy Policy or how I handle your personal information, please get in touch: